When the Incoterms ®2010 version is adopted, this should be mentioned clearly in the sales contract.
If the parties agreed to use electronic format for documents that might be needed during the transactions (Transport, insurance, etc..), then this should be specified in the sales contract.
Goods must be clearly identified in the documents (via packing list) and must include details such as:
Loading
Note that the loading process must be detailed by including aspects such as:
– Who will process the loading
– Named place
– Date (period)
– Carrier
Agreed Date, period and place of pre-carriage
Port of departure and exact point in port of arrival
Period agreed for shipment
Place of delivery
Place of destination
Terminal (quay, container yard, railway terminal, air cargo terminal, warehouse)