When the Incoterms ®2010 version is adopted, this should be mentioned clearly in the sales contract.

If the parties agreed to use electronic format for documents that might be needed during the transactions (Transport, insurance, etc..), then this should be specified in the sales contract.

Goods must be clearly identified in the documents (via packing list) and must include details such as:

• Exporter’s contact details (the shipper)
• Importer’s contact details (the consignee)
• Weight of the cargo (Gross weight- Net weight and tare)
• Type of products shipped
• Type of packaging (boxes, pallet etc..)
• Dimensions of each package
• Number of boxes, cartons
• Content of each pallet, each box
• Invoice number
• Carrier’s name
• Transport document (Bill of lading, Airway bill)
• Letter of credit number
• Currency

Loading

Note that the loading process must be detailed by including aspects such as:

– Who will process the loading

– Named place

– Date (period)

– Carrier

Agreed Date, period and place of pre-carriage

Port of departure and exact point in port of arrival

Period agreed for shipment

Place of delivery

Place of destination

Terminal (quay, container yard, railway terminal, air cargo terminal, warehouse)